EA to the Tumu Whakarae|CEO and Tumu|DCE
Mō Mātou |About Us
Visionwest Waka Whakakitenga is an award-winning, sector leading not-for-profit organisation with faith-led values that provides a range of social services to communities in Auckland, Bay of Plenty, Waikato, Lakes District, and Christchurch. Visionwest exists to address homelessness, reduce poverty, support the elderly, and ensure young people have hope for the future.
Mō te Tūranga | About the Role
As our Executive Assistant, you’ll be a cornerstone of the Tauihu Office, enabling our Tumu Whakarae and Tumu to achieve both strategic and day-to-day goals. This is no ordinary EA role – you’ll handle high-level coordination, support impactful projects, and engage with a wide network of Government, Philanthropic and Community stakeholders, all while working in an environment that values your contributions and expertise.
Key Responsibilities:
- Support Strategy: Contribute to the preparation and execution of our strategic and business plans.
- Master Coordination: Organise and manage high-level meetings, including agenda creation, minute-taking, presentations, and event planning. You’ll ensure every detail is covered, from facilities to catering, so our leadership team can focus on what matters.
- Financial Management of Tauihu Office expenses: Process and manage invoices, providing essential support for budgeting and resource allocation.
- Stakeholder Engagement: Cultivate and maintain excellent relationships with key stakeholders, building strong connections that advance Visionwest’s mission.
- Travel & Logistics: Coordinate travel, accommodation, and transport arrangements, ensuring seamless experiences for our senior leadership.
- Special Projects: Take charge of various projects and initiatives that contribute to our mission of social impact and community transformation.
Mōu Ake | About You
You are more than an Executive Assistant; you’re a trusted advisor, a problem-solver, and a communications expert. With a wealth of experience in high-level EA roles, ideally within the not-for-profit or government sector, you know how to anticipate needs, manage complex schedules, and build relationships that drive organisational success. As part of our team, you understand and share the Kaupapa of Visionwest's vision, mission, culture, and values.
Skills and Attributes We’re Looking For:
- Exceptional Organisational Skills: You bring a meticulous approach to task and time management, ensuring tasks are handled seamlessly and efficiently.
- Advanced MS Office Expertise: Proficient in Excel, Word, and PowerPoint, you create professional, high-impact documents and presentations with ease.
- Discretion and Integrity: Your handling of sensitive information is impeccable, maintaining confidentiality at all times.
- Cultural Awareness: An understanding of tikanga Māori and/or Pacific cultures is highly valued, as it supports our commitment to meaningful, inclusive engagement.
- Relationship Management: You communicate both verbally and in written form with diplomacy and influence, building trust and rapport across all levels of the organisation.
- Strong alignment: to the Kaupapa of Visionwest’s vision, mission, culture, and values.
Preferred Qualification: A formal qualification in administration, business or a related field.
He aha tāu e whiwhi ai? | What’s in it for You
- Immediate Sick Leave: Start with sick leave entitlement from your first day.
- Dedicated Wellbeing Days: Receive 5 Wellbeing Days each year to recharge and focus on what matters most to you.
- Work Close to Home: If you live in West Auckland, you’ll appreciate the convenience of working close to home.
- Supportive and Inspiring Team Culture: Be part of a collaborative, values-driven team where your contributions are celebrated.
Ready to Lead, Support, and Inspire?
If you’re ready to bring your skills to an organisation that truly makes a difference, we’d love to hear from you!
Apply now and be part of Visionwest’s mission to build hope together, making lasting change in the community.
**You must have the right to work in New Zealand, and you will be required to undergo police vetting and additional checks to be considered for this position.
Applications close once the role has been filled.
